So, you have been tasked with the job of summer party planner, and you have been fantasising about throwing the most amazing soiree in town. However, you have just realised it is already June and all you have to show for your planning is an incredible Pinterest board…oh no… Where to start? Don’t worry! The team here at ITA* have put together our expert guide to planning this year’s summer party.
1. Get the basics out of the way early
The most important part of the party planning process is the basics, whoever you speak to, whether it be a venue, caterer, or prop hire company they are all going to ask the following questions:
- Guest numbers
- Date of event
Before you panic, don’t worry it’s not as scary as it seems. Sit down with your boss, or colleagues and work through these details. Don’t worry whether Suzy from finance is going to come or not. Include her on your guest number count as a maybe and tell your suppliers guest numbers will be between 180-200 to be confirmed by five working days prior to the event. This way you can at least work out a maxium budget and can fine tune your details later. The same goes for date and location – pick a month, then work with your chosen venue to which dates are available and suit your budget. Pick an area e.g. west end or east-end, which ever works best for your guests.
2. Pick a venue to suit your office style
Depending on the type of occasion and attendees you expect at your summer party will depend on which style of venue will be best suited for you. ITA* offers a large portfolio of venues, whether you want to hide away in the serenity of the quaint and private courtyard at The In & Out or drink in the modern surrounds of the Haberdashers’ Hall?
Fancy enjoying easy-breezy riverside entertaining at the Little Ship Club, or a corporate summer party in the Stationers’ Hall secluded garden? How about a cultural fiesta in Canary Wharf at the Museum of London Docklands or being entertained by flippered hosts who always wear their best penguin suits at ZSL London Zoo? Feel free to contact us to discuss your options, we are more than happy to point you in the right direction and to give our expert recommendations, or browse our award-winning portfolio of London venues using our venue finder.
3. Have a bit of fun
Summer parties are all about celebrating the summer weather and having fun! Yes, it’s time to get that Pinterest board out and get creative! Whether you decide to theme your summer party, or go for a more classic feel, our hand-picked partners will help to bring your aspirations to life!
Here at ITA* we have done all the hard work for you and in spirit of the upcoming Olympic Games we have put together a Brazilian themed summer parties package including a Brazilian BBQ, themed waiters, music and more! Alternatively, you can create your summer party, your way! We are more than happy to put together a bespoke package for you, we are only a phone call away!
4. Make the most of the summer
Before you get bogged down with all the details, don’t forget it’s a summer party! Your guests will want to be outdoors in the fresh air, enjoy food which is light and colourful and entertainment which will make them want to put their dancing shoes on. (oh, and don’t forget the Pimms!) Boost your team morale, let your colleagues bond over something special and keep the word ‘summer’ top of your mind through the whole planning process!
5. Make it easy for yourself
We understand, being the summer party planner can be a little overwhelming at times, to make it easier on yourself pick a venue that includes event management (like ITA* venues!) this way, on the day you can put your feet up, relax and really enjoy the summer party you have put so much thought into! It’s stress-free, doesn’t cost you anything extra and ensures a great time for all your guests! ITA* offer summer party packages starting from only £69pp*, and have a portfolio of over 20 incredible summer party venues throughout London for you to pick from.
Whatever you decide for your upcoming summer party, our expert tips will help to steer you in the right direction, and if you ever get lost along the way we are always here to help. Remember to enjoy the sun, relax and enjoy the party planning process! Good luck!
*Subject to VAT